How We Helped Pharma Giant Manage Their Resource Screening Process

In today’s competitive job market, effective resource screening processes are essential for identifying the best candidates who align with a company’s needs and culture. With pre-defined criteria and multi-step approaches, businesses can streamline their recruitment efforts to attract potential employees who possess the required qualifications and interpersonal skills. From resume screening to telephone interviews, each stage plays a crucial role in identifying top talent. Moreover, integrating elements such as standardized tests and personality assessments can further refine the selection process, ensuring a good fit between candidates and the company’s culture.

Our tailored approach to recruitment screening enabled a leading pharmaceutical giant to efficiently manage their talent acquisition needs. By leveraging pre-defined criteria and a multi-step approach, we ensured that only the best candidates progressed through each stage of the recruitment process. From conducting thorough background checks to assessing speaking skills and extensive experience, we identified individuals who not only met the minimum qualifications but also aligned with the company’s missions and goals. By prioritizing corporate culture fit and employee satisfaction, we helped the pharmaceutical giant minimize employee turnover and build a workforce poised for success.

Summary

Client Details: A multinational pharma giant headquartered in the USA

Challenges: In a recent partnership with a prominent multinational pharma giant headquartered in the USA, the Quantzig team undertook the challenge of revolutionizing their resume screening process to enhance recruitment speed and quality. The client, experiencing rapid growth, aimed to internalize several business areas, necessitating a transition from extensive outsourcing to internal hiring. However, the client faced the daunting task of sifting through an overwhelming number of applications for a single position, leading to delays and missed opportunities. 

Solutions: Through intensive brainstorming sessions, we defined crucial screening criteria such as experience, location, and key skills. To streamline the process, we developed an automated resume-screening solution. Leveraging advanced crawling infrastructure and scoring algorithms, the system meticulously evaluated each applicant’s qualifications, skills, and requirements. Additionally, we implemented a reporting infrastructure that provided real-time insights and metrics, facilitating prompt decision-making. 

Impact Delivered

All of the above initiatives resulted in:

• 70% reduction in candidate selection time
• 30% Rationalized Candidate Selection
• 40% Lesser Vacancies  

Industry Overview

• The multinational pharma industry in the USA is a dynamic and thriving sector that plays a crucial role in global healthcare. It encompasses a diverse range of pharmaceutical companies, both large and small, engaged in the research, development, manufacturing, and distribution of drugs and medical treatments. 
• The industry is known for its innovation, cutting-edge technology, and rigorous regulatory standards. With a focus on addressing medical needs and improving patient outcomes, the multinational pharma industry in the USA continues to make significant contributions to advancements in medical science, proving essential medications and therapies to patients worldwide. 

Let Quantzig revolutionize your recruitment process and help you build a high-performing workforce poised for success. To know how we can optimize your pharmaceutical resource screening process and drive unparalleled results,

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About the Client

• Scale of Operations: The multinational pharma giant operates on a global scale with headquarters in the USA and annual revenue exceeding $1 billion. This indicates a large and complex organizational structure with operations spread across various regions.
• Previous Work Model: Historically, the company relied heavily on outsourcing vendors to fulfill many of its operational needs. While this model may have provided flexibility, it also introduced dependencies and potentially hindered the company’s ability to maintain control over key business functions.
• Rapid Growth: The company has experienced significant growth in recent years, leading to increased demand for talent across various departments and functions. This growth trajectory likely outpaced the company’s ability to scale its hiring processes effectively.
• High Volume of Applications: Due to its reputation as a leading player in the pharmaceutical industry, the company attracted a large number of applicants for each open position. This influx of applications overwhelmed HR teams and prolong the hiring process.
• Efficiency Challenges: The sheer volume of applications presents a challenge in terms of timely completion of the hiring process. Sorting through thousands of resumes, conducting screenings, and scheduling interviews were time-consuming and resource-intensive.
• Internalization Goals: Despite the reliance on outsourcing vendors in the past, the company aims to internalize key business functions. However, the overwhelming response from job seekers adds complexity to this goal, as it became increasingly challenging to identify and onboard suitable internal candidates amidst the sea of applicants.
• Competitive Landscape: In the highly competitive pharmaceutical industry, attracting and retaining top talent is crucial for maintaining a competitive edge. Streamlining the hiring process is essential to ensure that the company can secure the best candidates before competitors do.
• Quality vs. Quantity: While the company receives a high volume of applications, the focus remains on quality hires who not only meet the job requirements but also align with the company’s culture, values, and long-term objectives.

Addressing these challenges requires a strategic approach to recruitment, incorporating technologies, processes, and best practices to efficiently sift through applications, identify top talent, and expedite the hiring process without compromising on quality.

Challenges

• The client had an internal talent acquisition team who was manually screening the applications which lead to a delay in the hiring process and multiple good applicants were missed out because of delayed reach-outs. Due to the high volume of applications, the team struggled to efficiently review and evaluate each resume individually. As a result, many qualified candidates were inadvertently overlooked and experienced delayed reach-outs, potentially causing them to accept offers from other companies. The client recognized the urgent need for an automated resume screening solution to streamline the hiring process, ensure timely communication with top candidates, and maximize their chances of securing the best talent for the internalized business areas. 
• Further, the current approach was not exhaustive enough to skim through the key skills of applicants, and multiple mass-elimination techniques were used which led to missing out on multiple good applicants. The HR team acknowledged that these limitations in the resume screening process had a significant impact on their ability to identify and attract top talent. To address this issue, they sought to implement a more comprehensive and accurate resume-screening solution that would enable them to effectively identify and evaluate the relevant skills and qualifications of the candidates, thereby minimizing the risks of missing out on exceptional candidates. 
• The client needed an automated solution that can skim through each word of the application and prepare a sorted list of applicants in line with requirements. Their goal was to leverage technology to create a streamlined and automated resume screening system that could extract and evaluate relevant information from each application. By implementing such a solution, the client aimed to generate a sorted list of candidates who closely aligned with the specific requirements of the positions they were hiring for. This approach would enable them to expedite the hiring process, improve the accuracy of candidate selection, and ensure that no qualified applicant would be overlooked due to manual oversight or time constraints. 

Solutions

• To ensure an effective resume screening process, Quantzig engaged in brainstorming sessions with various stakeholders, including hiring managers, HR professionals, and key decision-makers. Together, they identified and defined the essential screening criteria that would be used to evaluate applicants. These criteria encompassed factors such as relevant experience, geographical location, specific key skills, educational qualifications, and any other pertinent requirements for the positions in question. By involving multiple stakeholders in this collaborative process, Quantzig aimed to create a comprehensive set of screening parameters that would facilitate efficient resume evaluation and help the client identify the most suitable candidates for further consideration. 
• A crawling infrastructure was set up to map the key skills and requirements of each position. By leveraging advanced algorithms and natural language processing techniques, the crawling infrastructure could analyze the content of resumes and identify relevant information such as technical proficiencies, certifications, industry experience, and other job-specific qualifications. This automated approach allowed for a more precise and objective evaluation of applicants’ resumes, ensuring that the screening process was consistent and thorough. The setup of this crawling infrastructure marked a significant step forward in enhancing the client’s resume screening capabilities and ultimately led to more accurate and efficient candidate selection. 
• Advanced scoring algorithms were built to score each application based on identified criteria and prepare a sorted list of candidates. By analyzing the content and context of the resumes, the algorithms could effectively evaluate the relevance and match of applicants to the desired requirements. The scoring system provided a quantitative measure of each candidate’s suitability, allowing for a more objective and data-driven approach to candidate evaluation. Based on these scores, a sorted list of candidates was generated, with the highest-scoring applicants appearing at the top. This approach significantly expedited the screening process and enabled the client to focus their attention on the most promising candidates who best aligned with the job requirements. 
• A reporting infrastructure was enabled to ensure quick and smooth decision-making across each stage of the screening process. The reporting system provided comprehensive visibility into the progress, status, and outcomes of the resume screening activities. It enabled stakeholders, including hiring managers and HR professionals, to access timely and accurate information regarding the number of applications received, the status of each application, the screening results, and any necessary adjustments or interventions that could be made promptly. The reporting infrastructure played a pivotal role in enhancing transparency, collaboration, and efficiency throughout the resume screening process. 

Quantzig’s pharmaceutical resource screening process offers a comprehensive solution to the challenges faced by multinational pharma giants like yours. Leveraging advanced analytics and AI-driven technologies, our tailored approach streamlines the hiring process by efficiently sorting through the influx of applications. By implementing pre-defined criteria and a multi-step approach, we ensure that only the most qualified candidates progress through each stage, saving your HR team valuable time and resources. With our expertise in data analytics and industry insights, we help you identify the best candidates who not only meet the job requirements but also align with your company’s culture and long-term objectives. To know more about our pharmaceutical resource screening process,

Request a free proposal

In conclusion, an effective recruitment screening process is paramount for identifying and securing the best talent for any organization. By incorporating pre-defined criteria, multi-step approaches, and assessments of interpersonal skills and speaking abilities, businesses can streamline their hiring efforts while ensuring candidates align with company culture and goals. Through our tailored approach, we enable companies like the pharmaceutical giant to navigate the complexities of talent acquisition, ultimately fostering a satisfied and high-performing workforce.